Chair Rental Guide

From the beginning of your event, your guests will spend a good portion of the day sitting in a chair. Finding seats for dozens of people ones that are budget-friendly, comfortable, and visually appealing often leads to a party rental service.

Before placing an order, read our guide on basics when renting chairs.

Basic of Renting Chairs

First thing is to determine how many guest are expected and the style of seating.

Is this a theater style event, cocktail party, or a formal dinner?

These are some things to consider when ordering chairs.


You might be surprised to discover there are a lot of seating options available at rental companies, from basic folding chairs to elegant Ghost chairs. Most chairs also come in several different colors and materials, like plastic, wood, and metal. Some of the most popular styles chairs include chiavari chairs, folding chairs, ghost chairs, Versailles chairs, cross-back chairs, bentwood chairs, and marais-style chairs. Aside from availability and functionality, your theme and desired aesthetic should determine the exact style of chair you choose. For example, wooden folding chairs work for a rustic lodge wedding, while elegant white seats with a cross-back designs better complement a garden setting.

Adding Accessories

Oftentimes, the chairs you rent will be plain and simple. Sashes, ribbons, covers, and bows are great ways to add some style to and chair. These special decorations also dress up special chairs. Most rental companies supply these linens for an additional cost. Call the company or check its website for exact details on pricing and availability.

The Rental Process

When renting chairs for an event, start searching for rental companies four to six months before the big day. Working in advance will guarantee your desired chairs won't already be reserved, and you'll have time to plan logistics with the company. Before settling on a renter, figure out the company's policies, confirming whether or not the company will deliver the chairs to the venue, help set everything up, and remove the rentals after the event, and at what additional cost. Keep in mind that delivery and set-up often cost extra, or at least require a minimum order cost.

Pricing and Policies

Most of the time, you will pay a deposit on the chairs sometimes as much as 50% of the total rental cost. Then, in addition to delivery and setup fees, one needs to pay for the chairs themselves. The cost will depend on the style of chair and the company, but expect to shell out anywhere from $2 for a simple non-padded folding chair to $12 for an elegant chiavari chair. Accessories like sashes, covers, and ribbons create additional costs; plan on $3-$8 for each chair cover and about $1-$3 for each sash and ribbon. Broken or damaged chairs typically require additional fees upon pickup. By understanding a company's policies and prices, you'll be able to enjoy your beautiful event seating without worry.

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